Secretary (OA)

This position is closed.

Agency:

Occupation:

Maintain appointment calendar .
Establish controls to ensure meetings or deadlines .
Maintain files and office records .
Route materials for action .
Maintain a suspense system to assure timeliness of correspondence and reports .
Make travel arrangements .
Arrange conferences and meetings and advise participants of purpose .
Serve as timekeeper .
Schedule appointments and meetings .
Prepare responses to general correspondence for appropriate signature .
Receive patients , visitors , and telephone calls to the service .
Review all outgoing correspondence and reports for format , style , spelling , and grammar to ensure their accuracy and correctness .
Compose routine correspondence .
Prepare responses to routine correspondence , recurring reports , and requisitions .
Receive incoming calls from patients , clients , staff and others in need of precise information .
Resolve problems and or requests .
Take meeting minutes .
Compile statistics for monthly and quarterly reports .
Review incoming mail for appropriate action .
Resolve minor problems independently through use of appropriate guidelines .
Order supplies and equipment .
  • Maintain appointment calendar.
  • Schedule appointments and meetings.
  • Maintain a suspense system to assure timeliness of correspondence and reports.
  • Arrange conferences and meetings and advise participants of purpose.
  • Make travel arrangements.
  • Serve as timekeeper.
  • Route materials for action.
  • Establish controls to ensure meetings or deadlines.
  • Maintain files and office records.
  • Resolve minor problems independently through use of appropriate guidelines.
  • Order supplies and equipment.
  • Review all outgoing correspondence and reports for format, style, spelling, and grammar to ensure their accuracy and correctness.
  • Compose routine correspondence.
  • Review incoming mail for appropriate action.
  • Prepare responses to general correspondence for appropriate signature.
  • Compile statistics for monthly and quarterly reports.
  • Receive patients, visitors, and telephone calls to the service.
  • Resolve problems and/or requests.
  • Prepare responses to routine correspondence, recurring reports, and requisitions.
  • Take meeting minutes.
  • Receive incoming calls from patients, clients, staff and others in need of precise information.